I am transitioning into a project management role at a local building firm and handling my first major client handover. During our last meeting, the client mentioned that we need to prepare an official document to log all outstanding defects before the final sign-off. What exactly is this official report called in the industry. How should I format it so my crew can easily understand what needs to be fixed without creating confusion.

In the construction industry, people usually call this a punch list or a snag list. It is essentially a structured record of all minor faults, unfinished work, or cosmetic defects that need to be resolved before the building is officially handed over. If you want to see exactly how it should look, you should check out this comprehensive guide https://incora.software/insights/what-is-snag-list-in-construction for a detailed breakdown. It explains the typical format, who is responsible for each part, and how to manage the whole workflow efficiently. We usually organize ours by room and include clear photos so the sub-contractors know exactly what to do.